How Do You Know if Someone Has Read Your Emails on Google Gmail

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Has this ever happened to y'all?

You send out an important email, expecting to hear back speedily. But...time passes, and cypher. After a while, you lot start to wonder whether your recipient ever read the email. There's no way to tell if an email has been read, or is there?

Fortunately, at that place are actually two ways to tell whether an email has been opened and read:

1. Request a return receipt
2. Employ an electronic mail tracking tool

Did someone open up and read your of import email? Practice you know how to bank check? (graphic source)

In this article, we'll discuss both methods of tracking email. We'll list some of the pros and cons of using return receipt messages or an email tracking tool. Yous'll also find out how to bank check if someone read your email using common electronic mail services. Finally, we'll provide you with a brief overview of vii popular email tracking tools.

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Now let'south get into today's tutorial, and learn multiple ways to help you know when someone has opened and read your important emails. First, nosotros'll look at using email return receipts:

The Pros and Cons of Return Receipt and Email Tracking

Finding out whether someone has opened and read your email may seem like something you lot'd like to use all the time. Afterwards all, aren't y'all curious? Email tracking tools are also popular with sales professionals.

Just whether you lot employ your electronic mail system'southward return receipt characteristic or an addition tool, there are some drawbacks. First, let's look at some drawbacks to using native electronic mail return receipt capability:

• In most email platforms, a recipient can opt out of sending a return receipt—so there'south no guarantee that y'all'll become a receipt fifty-fifty though you requested one.
• Not all mail clients support the render receipt feature. If you happen to utilise an email service that doesn't offer render receipt y'all'll need to employ an app instead.

The following drawbacks apply to using either a native e-mail return receipt feature or an e-mail tracking tool:

• If the render receipt message goes to the Spam binder, your recipient will never have the chance to let you know they received it.
• Also, some recipients may exist offended past an electronic mail return receipt request. They may view email tracking equally an invasion of their privacy.

Render receipt requests and electronic mail tracking exercise non work for every state of affairs. There are some circumstances, all the same, when an email return request might be appropriate. Information technology's especially well suited for urgent messages or messages when you must know whether your message was received. For example:

• You lot just sent someone a fourth dimension-sensitive proposal through email. You'll probably want to brand sure that the bulletin was received before the offering expires.
• Yous're a hiring manager trying to fill an open up position. You merely offered the slot to your acme candidate and you want to make sure that they received your offer.
• You need to schedule a last-minute emergency meeting. Y'all need to know who has opened the meeting invite and who you lot need to call so that you can tell them virtually the meeting.

For instances similar these, return receipt messages and email tracking can exist a valuable tool for your business. You tin probably recollect of your ain examples when you might need to discover out whether someone has opened an electronic mail y'all sent. Just recollect the drawbacks. If you make up one's mind you exercise desire to send out return receipt request or to use an email tracking tool, brand sure the situation warrants it.

Asking a Return Receipt Through Your Electronic mail (In Outlook & Gmail)

The first manner to discover whether someone has opened your email is past you requesting a render receipt through your email service. In this section, we'll look at how the return receipt feature works in Microsoft Outlook and then we'll examine how it works in GSuite Gmail. Start, let's look at Outlook:

How to Tell If Someone Read Your Email in Outlook

Outlook provides ii different options for requesting a return receipt:

1. Receipt when delivered
2. Receipt when read

With the first option, y'all receive a notification when an email has been delivered to the recipient. Of grade, just because the bulletin is delivered doesn't hateful it was read. The message may sit down unopened in someone'southward electronic mail inbox and y'all wouldn't know.

Which brings us to the next render receipt pick in Outlook. With the second choice, your recipient is prompted to transport a notification when they open the email.

If yous decide to use the render receipt feature in Outlook, click Options on the Main Menu as you're composing your message. A sub-menu with various options appears:

How to check if an e-mail has been read in Outlook.

To asking a delivery receipt when your message is sent, click the checkbox to the left of Request a Commitment Receipt. To request a receipt when your bulletin is opened, click the checkbox to the left of the Request a Read Receipt option. You can select both options if you wish.

At present, send your bulletin equally usual. If you lot selected Request a Read Receipt, the recipient will be prompted to send a notification when they open your message. If they respond Yeah to the prompt, you'll receive a read receipt—a short bulletin to let you know that your original bulletin was read.

You tin also use Tracking options to automate how Outlook handles message receipts for outgoing and incoming letters. For helpful tips on how to better manage your Outlook inbox, study our tutorial:

Now let'south see how GSuite email handles return receipts:

How to Tell If Someone Read Your Email in Gmail

The free version of Gmail does not include the return receipt feature. The characteristic is, however, available through GSuite. To use the return receipt feature in GSuite Gmail, you lot first must enable it.

To activate the return receipt feature, go the your GSuite Admin Console. Select Apps > GSuite > Settings for Gmail > Advanced settings. The Advanced Settings screen displays. Use the coil bar on the right of the screen to scroll downward to the Email Read Receipts option:

Turn on Read Receipt in GSuite Gmial.

Click the toggle button to the left of Let email read receipts to be sent to all addresses in my organization as well as the following electronic mail addresses. When this pick is turned on, users in your system can request and return email receipts.

Note: If y'all're non the administrator of your GSuite, you lot'll not exist able to turn this characteristic on yourself. Ask your GSuite administrator to turn it on for you lot.

One time the Read Receipt capability is activated, simply blazon your email every bit usual. When you've finished, click the down pointer in the lower right corner to display a popup bill of fare:

How to tell if an email has been read in Gmail.

Click the Request read receipt selection from the popup menu. When you're ready, click the Send button to transport your email as usual. Your recipient will be prompted to send a receipt when they open the bulletin.

If you're not familiar with GSuite, you tin can learn how to get started with this tutorial:

Request a Return Receipt Through an Email Tracking Add together-On or Extension

As y'all've just learned, using a native email return receipt feature may not be the virtually dependable method of telling whether your message was received. Nevertheless, if you simply occasionally need to find out whether your email was read, information technology'due south probably plenty.

Just, possibly yous need a more reliable way of finding out if your e-mail recipients read the messages you send to them. Or, maybe you lot're worried about how your return receipt asking will be perceived.

There's a manner around those worries. At that place are number of extensions that provide a reliable email tracking functionality. Frequently, the tracking feature works without your recipient even realizing that your messages are being tracked.

In this section, we'll expect at a vii pop email tracking tools:

Note: Some tools had a free version available. Be aware that some (but not all) gratuitous versions automatically appended a "sent with [company proper noun]" phrase to emails sent using that tool. Too note that some of these tools include more than e-mail tracking, just since the focus of this article is on email tracking that's too the focus of these overviews.

Tool i. ContactMonkey

Use ContactMonkey to find out who's opening your electronic mail letters.

Not simply tin can yous find out who'south opening your e-mail letters, y'all can besides track who'south clicking on any links within the messages. Utilize ContactMonkey with your Outlook or Gmail electronic mail organization. This tool integrates with the popular CRM tool, SalesForce.

A notification displays on your desktop each time a message is opened or a link is clicked. ContactMonkey as well includes a dashboard with e-mail stats and analytics.

Tool 2. HubSpot Sales

Choose how y'all receive notifications of read emails with HubSpot Sales.

HubSpot Sales includes an e-mail tracker. The email tracking aspect of the tool instantly lets you know when an e-mail is opened, when the email recipient clicks on a link, or when they open up an zipper. You can also come across whether the electronic mail was revisited (opened once again)

Cull how you lot receive notifications of read emails. View them from HubSpot Sales, your browser, your desktop, or your CRM. HubSpot Sales works with Gmail, GSuite, Outlook, or Office 365 for Windows.

Tool 3. MailTrack

Encounter at a glance whether your message has been opened.

MailTrack is an extension for Chrome, Firefox, and Opera that works with Google and Gmail inboxes to runway sent letters.

You lot can see at a glance whether an email message was received and whether it was opened. Opened electronic mail letters have a double cheque in your Sent mail folder. Click on the checkmarks to larn when and how your message was opened.

Tool four. MixMax

If a message was sent to a group, you can run into which group members opened it.

MixMax lets y'all to see whether your email was opened, when information technology was opened, and how many times an e-mail was opened. If the message was sent to a group, you can come across which grouping members opened the message.

The app includes a wide variety of sales tools, such as the power to schedule meetings, in addition to the ability to track email. This tool works with Gmail and Google Inbox. The tool besides integrates with the CRM, Salesforce.

Tool 5. Streak

Use the chart to learn about your viewed letters.

Streak works as a CRM from within Gmail. Its email tracking abilities are included every bit part of its email power tools. This tool provides yous with a chart of your message views.

The interface includes a list of each time the message was read and what type of device the recipient used to read the bulletin. Yous can besides use Streak to learn about the electronic mail recipient'due south neighborhood.

Tool 6.  ToutApp

ToutApp works with your phone arrangement.

ToutApp is designed as a sales tool that includes email tracking features. The tool works with both Gmail and Outlook. The tool also integrates your phone organization. The interface shows where, when, and how often recipients engage with sent emails. ToutApp even lets you know if an e-mail has been forwarded.

This app is built to be used by a team, so also includes many team features.

Tool 7. Yesware

You'll get an alarm each fourth dimension an email is opened.

Yesware works with a broad diversity of electronic mail organization including: Gmail, GSuite, and Office 365.

You'll become an warning each time ane of your sent emails is opened. You can see where, when, and what device the email was opened with. Y'all can as well tell whether your recipient viewed electronic mail attachments or whether they replied to a message. Yous can even find out what IP address the recipient used to open the email.

Conclusion

In this article, you've learned how to know if someone opened your e-mail. We've discussed the advantages and disadvantages of using return receipt features or email tracking to know if your email has been read.

You've also learned how to tell if your email has been read in GSuite Gmail and how to check if and email has been read in Outlook too. Finally, we've provided yous with a brief overview of seven of the most popular email tracking applications and tools.

If you need to know if your e-mail has been read, you know how to find out.

More Neat E-mail Tutorials and Resource

If you rely heavily on electronic mail for your business, y'all may want to review our series on Writing Effective Business concern Emails, such as these helpful posts:

Also, for tips on how to manage your email inbox meliorate, download our costless eBook: The Ultimate Guide to Inbox Zero Mastery . Keep on top of your most important messages and level-upwardly your email productivity.

How do you keep on summit of your most important messages? Do you cheque if someone has opened and read your emails? If and then, what's your favorite approach or tool? Let usa know in the comments.

Envato Tuts+ Associate Editor Business organization, North Texas, The states

Laura Spencer is our Associate Concern Editor here on Tuts+. She uses her business concern knowledge to aid a wide variety of audiences. By sharing her knowledge in well-researched articles, she hopes to help others exercise well. Laura graduated with a degree in business. Also Tuts+, Laura's piece of work has been published on many sites including Vandelay Blueprint Blog, FreelanceM.ag, Freelance Folder, Lubbock Avalanche Journal, Woman's Twenty-four hours, LifeHacker, and more. She's also written over xl business study guides for continuing education companies. Laura has as well managed her own writing business since 2002. Earlier that, she worked in corporate America as a technical author and besides every bit a marketing writer. Every bit a lifelong learner, Laura continues to seek out better information to help her readers. Check out her latest ideas on her weblog.

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